Scheduling Cycle

Facility X operates on two Bi-Annual scheduling periods:

First Half: January 1 – June 30
Second Half: July 1 – December 31

First Half of the Year
(January 1 – June 30)

1. Submission Deadline:
   Members must submit 2 requested training days + 2 alternate days by November 1st.
   Rental calendar will be released within one week.

2. Conflict Resolution:
   If multiple members request the same dates, priority will follow the membership list.
   Agencies will be contacted immediately if changes are needed so they can submit alternate dates.
   

3. Additional Dates:
   Members may request additional dates for two weeks following release of the calendar
   (first come, first served, with a member’s discount).
   

4. Open Scheduling:
   After this two-week period, the calendar opens to all members and non-members.
   No rentals may be scheduled past June 30th at this time.

Second Half of the Year
(July 1 – December 31)

1. Submission Deadline:
   Members must submit 2 requested training days + 2 alternate days by May 1st.
   Rental calendar will be released within one week.
   

2. Conflict Resolution:
   Same process as the first half of the year (priority by membership list, agencies notified if conflicts occur).
   

3. Additional Dates:
   Members may request additional dates for two weeks following release of the calendar (first come, first served, with a member’s discount).
   

4. Open Scheduling:
   After this two-week period, the calendar opens to all members and non-members.
   No rentals may be scheduled past December 31st.

Deposits & Cancellations

A deposit of 30% is required for Non-Members to secure all rentals.
Cancellation Policy: Cancelling within 14 days of the training date will forfeit your deposit.